Predictable pricing that scales
with your team, not your learners
Straightforward per-user pricing starting at $75/month/user (billed annually) with unlimited free students and leads included on every plan. No hidden charges or per-learner penalties.
What's In Every Plan
Every VheTM subscription gives your team the complete foundation to manage training at scale:
Simple, Predictable Plans for Every Training Organization
Transparent per-user pricing with unlimited free students, unlimited leads, onboarding data migration, and 1-on-1 online training included across every plan.
- Unlimited Students / Learners Free
- Unlimited Leads & Free Student Portal
- Learner Management & 360° Profiles
- Course & Batch Timetable Scheduling
- Session Attendance & Digital Registers
- Certificate Generation & QR Codes
- Standard Operational Reports & CSV Export
- Email & Phone Support
- Onboarding Data & 1-on-1 Online Training
- Intake & Admissions CRM with counselor pipelines
- Native WhatsApp Agent Desk multi-agent inbox
- Double-Entry Accounting & Invoicing: P&L, Balance Sheet, Ledgers & Tax, GST/VAT/TDS
- Purchase & Expense Management: Vendor RFQs, POs, Bills & Faculty Claims
- Fixed Asset Register: Serialized assets & SLM/WDV depreciation schedules
- Sales & Target Forecasting by center & counselor
- Attendance Threshold % Gating & Escalations
- Report Plus Dynamic Multi-Dimensional Matrices
- Multi-Tier Certificate Attestation Workflows
- Priority Email & Phone Technical Support
- Priority Onboarding & Dedicated Training Sessions
- Free Integrated Public Website (for 50+ users)
- Multi-Entity & Multi-Campus Super-Admin Hierarchy
- Consolidated Group Ledgers, Royalties & Multi-Currency
- Multi-Level Purchase Approval Hierarchies & Asset Transfers
- Granular Role-Based Access Control (RBAC)
- Enterprise Single Sign-On (SSO / SAML)
- Custom Reporting & Scheduled Automated Deliveries
- Custom Workflows, Audit Trails & Compliance Logs
- Dedicated Implementation Manager & Migration Plan
- Tailored SLA & Dedicated Account Manager
Honest, Per-User Pricing Designed for Training Scale
Most platforms penalize your growth by charging per student seat or per lead captured. VheTM flips the model: students and leads are always 100% free. You only pay for active staff users.
1. Unlimited Free Learners
Enroll 200 or 50,000 students without paying a single extra cent per learner. Pricing is based purely on your staff/admin accounts.
2. Unlimited CRM Leads
Capture admissions inquiries from web forms, social ads, and walk-ins without artificial caps, paywalls, or lead storage penalties.
3. Transparent Modular Tiers
Choose between core operations ($75 Starter), advanced CRM & accounting ($95 Professional), or multi-campus governance ($115 Enterprise).
4. Accessible Scale (Min. 5 Users)
Launch with as few as 5 staff users on Starter or Professional, or scale to 25+ users on Enterprise across distributed campus networks.
5. Free Website (Enterprise 50+)
Enterprise organizations with 50+ users receive a fully branded, integrated public marketing website built free of cost.
6. Onboarding & 1-on-1 Training
Every plan includes historical data migration support, system configuration, direct email & phone support, and personalized online training.
Compare Plan Capabilities & Features
Explore a comprehensive breakdown of capabilities across each plan tier with transparent pricing, full double-entry accounting, purchasing, corporate training, and fixed asset management.
| Capabilities & Features All tiers include core platform guarantees | Starter $75 / month / user Billed annually • Min. 5 users | Professional ★ $95 / month / user Billed annually • Min. 5 users | Enterprise $115 / month / user Billed annually • Min. 25 users |
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| 1. Core Platform Inclusions (Included in Every Plan) | |||
| Active Students & Learners Zero per-student fee; enroll unlimited trainees without seat caps | Free • Unlimited | Free • Unlimited | Free • Unlimited |
| Inbound CRM Lead Ingestion Multi-source web inquiries, social leads, and walk-in records | Free • Unlimited | Free • Unlimited | Free • Unlimited |
| Student Portal Access Self-service portal for batch timetables, attendance, grades & certificates | Included Free | Included Free | Included Free |
| Email & Phone Support Direct technical assistance from knowledgeable support specialists | Included | Priority Support | Dedicated SLA |
| Onboarding Data Migration & Configuration Assistance importing historical student data, departments, fee heads & courses | Included Free | Priority Onboarding | Dedicated Manager |
| 1-on-1 Online Training Personalized live video training sessions for faculty, staff & administrators | Included Free | Included Free | Tailored Workshops |
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2. Learning & Training Operations
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| Learner Profile Management Comprehensive 360° student profiles, contact logs, documents & history | Included | Included | Included |
| Course & Academic Curriculum Hierarchy Course → Subject → Module → Unit structured syllabus trees | Included | Included | Included |
| Batch Timetable & Calendar Scheduling Multi-day batch scheduling, holiday auto-adjustments & visual calendar | Included | Included | Included |
| Room & Seating Capacity Enforcements Physical classroom seating quotas & lab booking rules | Included | Included | Included |
| Attendance Threshold % Gating Automated exam/certificate qualification blockage on attendance deficit | Included | Included | Included |
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3. Intake & Admissions CRM
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| Admissions Lead Ingestion & Pipelines Multi-channel ad/web form ingestion & stage conversion workflows | Included | Included | Included |
| Counselor Assignment & Activity Tracking Counselor task matrices, call logs, follow-up queues & demo bookings | Included | Included | Included |
| Lead Qualification, Stage Funnels & Follow-up Tasks Custom deal pipelines, lost reason analysis, automated task reminders & conversion scoring | Included | Included | Included |
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4. Corporate, Sponsored & B2B Training Management
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| Corporate Account & Multi-Subsidiary Directory Corporate hierarchy trees, parent-child accounts, designated HR coordinators & commercial agreements | — | — | Included |
| Corporate Training Request & Proposal Workflows Inbound enterprise training inquiries, custom course requests & multi-tier approval evaluation | Basic | Included | Included |
| Dedicated Course Booking & Private Batch Reservations Exclusive corporate batch scheduling, dedicated classroom/lab seat blocks & customized timetables | — | Included | Included |
| Employee Nomination & Bulk Roster Ingestion HR-driven candidate nomination intake, bulk CSV/Excel trainee onboarding & prerequisites verification | Basic | Included | Included |
| Client Authorization & Sponsorship Split Billing Client sponsorship approval letters, employer PO validation & co-funded (sponsor vs self-pay) fee rules | — | Included | Included |
| Contract Quota & Seat Fulfillment Tracking Track contracted employee headcount against enrolled, in-training, completed & remaining seat quotas | — | Included | Included |
| Self-Service Corporate Client & HR Portal Employer portal to view employee progress, attendance audits, digital invoices & certificate validity | — | Included | Included |
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5. Foolproof Double-Entry Accounting, Invoicing & Sales
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| Fee Heads, Installment Plans & Receipts Tuition, lab, hostel, transport fee heads, installment schedules & printable student vouchers | Included | Included | Included |
| Online Payment Gateway Integration & Links Instant online payment collection, card/UPI links, and automated reconciliation | Included | Included | Included |
| Sales Quotes & Corporate Training Orders Formal sales estimates, quote conversions & corporate cohort training contracts | Basic | Included | Included |
| Branded Sales Invoicing & Recurring Invoices Custom invoice templates, automated recurring subscription/term billing & PDF generation | Basic | Included | Included |
| Credit Notes, Customer Refunds & Advance Balances Credit memo issuance, batch withdrawal refunds, and student advance deposit ledgers | Basic | Included | Included |
| Chart of Accounts & Manual Journal Entries Custom multi-tiered account trees (Assets, Liabilities, Equity, Revenue, Expense) & multi-line journals | — | Included | Included |
| Profit & Loss, Balance Sheet & Trial Balance Accrual-based financial statements, period-over-period comparisons & general ledger drills | — | Included | Included |
| Tax, GST / VAT & Withholding / TDS Compliance Automated sales tax computation, multi-rate tax brackets, input/output tax ledgers & TDS tracking | — | Included | Included |
| Accounts Receivable Aging & Dunning Triggers Overdue aging buckets (30/60/90+ days), customer balance statements & payment reminders | — | Included | Included |
| Bank & Cash Account Reconciliation Bank statement reconciliation, cash-in-hand register tracking & uncleared cheque audits | — | Included | Included |
| Multi-Branch Royalty Splits & Group Ledgers Franchise royalty calculations, inter-branch transfers & consolidated balances | — | — | Included |
| Multi-Currency & Global Tax Entity Support Multi-currency invoicing, automated forex adjustments & international campus ledgers | — | — | Included |
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6. Purchase, Expense & Fixed Asset Management
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| Vendor & Supplier Management with RFQ Lifecycle Vendor directory, price comparisons, Request for Quotation (RFQ) workflows & supplier history | — | Included | Included |
| Purchase Orders (PO) & Purchase Requisitions Formal PO creation, line-item budgets, classroom supplies procurement & fulfillment tracking | — | Included | Included |
| Vendor Bills, Payables & 3-Way Matching Purchase bill booking against POs, goods receipt verification & payment due scheduling | — | Included | Included |
| Vendor Payments, Credits & Debit Notes Payment voucher generation, supplier credit notes, advance payments & refunds | — | Included | Included |
| Operational Expense Tracking & Receipt Uploads Multi-category operational overhead (rent, utilities, maintenance) with receipt image attachments | — | Included | Included |
| Employee & Faculty Expense Reimbursements Staff travel, mileage, guest lecturer honorariums, claim submissions & supervisor approvals | — | Included | Included |
| Billable Training Batch & Project Costing Tag and allocate direct expenses, lab consumable costs & trainer payouts to specific batches | — | Included | Included |
| Fixed Asset Register & Custodian Tagging Serialized asset inventory (lab equipment, servers, computers), room assignments & barcodes | — | Included | Included |
| Automated Asset Depreciation (SLM & WDV) Automated Straight-Line (SLM) & Written-Down Value (WDV) depreciation schedules and asset disposals | — | Included | Included |
| Multi-Level Purchase Approval Hierarchies Role-based multi-tier spend limits, approval workflows (Center Manager → Finance → Super Admin) | — | Included | Included |
| Multi-Campus Asset Transfers & Physical Audits Inter-center asset relocations, damage write-off approvals & campus-wide audit verification | — | Included | Included |
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7. Native WhatsApp Agent Desk & Communication
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| Email & In-App Notifications Standard session reminders, batch updates & administrative circulars | Included | Included | Included |
| Native WhatsApp Multi-Agent Desk Shared multi-agent counseling inbox, quick replies & chat assignments | Add-on | Included | Included |
| Targeted WhatsApp Broadcasts & Cohort Campaigns Pre-approved template broadcasts to student batches, admission lead segments & alumni lists | — | Included | Included |
| 1-Click WhatsApp Invoicing & Rich Media Fee Receipts Directly dispatch PDF invoices, payment links & fee vouchers to student/parent chat from ERP records | Add-on | Included | Included |
| Automated WhatsApp Dues & Absence Triggers Consecutive absence warnings to parents/HR & 1-click payment due reminders | Add-on | Included | Included |
| Multi-Department Chat Routing & Team Notes Seamless chat transfer between Admissions, Faculty & Accounts with private internal staff notes | — | Included | Included |
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8. Assessment, Certification & QR Attestation
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| Examination & Grading Rubrics Theory, practical rubrics, subjective scoring & automated scorecards | Included | Included | Included |
| Tamper-Proof QR Certificate Generation Serialized digital certificates embedded with public scannable QR verification | Included | Included | Included |
| Multi-Tier Attestation Sign-Off Pipeline Sequential approvals (Trainer → Proctor → Registrar) before credential release | — | Included | Included |
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9. Reporting, Forecasting & Enterprise Governance
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| Report Plus Dynamic Multi-Dimensional Matrices Lead category vs stage matrices, branch weekly attendance summaries | Basic | Included | Included |
| Sales & Revenue Target Forecasting Center & counselor revenue quotas, committed vs pipeline gap tracking | — | Included | Included |
| Multi-Entity & Center Hierarchy Architecture Isolated branch views with centralized super-admin network rollups | — | Included | Included |
| Enterprise SSO (SAML / OAuth) & Security Single sign-on directory integration & enterprise security compliance | — | Custom | Included |
| Integrated Public Website Custom, responsive marketing website natively linked to ERP catalog and CRM | — | Add-on | Free (50+ Users) |
| Implementation, Migration & SLA Level Setup assistance, historical data import & support agreement | Data & Config Setup | Priority Onboarding | Dedicated Manager & SLA |
Scale Your Training Operations With Complete Transparency
Understand exactly how capacity and capabilities scale across our tiers. Unlimited learners and leads mean you never face surprise penalties as you grow.
Active Students & Learners
100% Free & Unlimited across all plans. Enroll as many students as your training programs need without per-student seat fees.
Staff & Admin Users
Priced per user/month billed yearly: $75 Starter (min. 5), $95 Professional (min. 5), and $115 Enterprise (min. 25).
Inbound CRM Leads
100% Free & Unlimited lead capture across all plans from web forms, landing pages, social campaigns, and walk-ins.
Free Integrated Website
Provided free of cost for Enterprise deployments with 50+ users, seamlessly connected to your course catalog and CRM.
Courses & Batches
Configure your entire syllabus hierarchy, modules, units, sessions, and timetables without arbitrary catalog caps.
Branches & Campuses
Deploy across single academies (Starter/Pro min. 5 users) or nationwide multi-entity networks with super-admin rollups (Enterprise).
Examination & Assessments
Administer online MCQ and subjective exams, manage practical grading rubrics, and publish instant scorecards.
Tamper-Proof QR Certificates
Generate serialized digital credentials embedded with public scannable QR verification and multi-tier approval sign-offs.
Support, Onboarding & Training
Every plan includes assisted legacy data onboarding, system configuration, 1-on-1 online training, and direct email/phone support.
Configure Your VheTM Deployment
Enhance your tier with specialized capabilities, custom integrations, or add-on modules as your operational footprint grows.
WhatsApp Agent Desk Multi-Channel Expansion
Add dedicated WhatsApp channels for each branch campus or increase counselor agent seats on a shared central inbox.
Custom Integrated Public Website
Add a custom public marketing website connected directly to VheTM lead capture and course schedules (included free on Enterprise 50+ users).
Enterprise Single Sign-On (SSO / SAML)
Seamlessly integrate student and employee authentication with Microsoft Entra ID, Google Workspace, or custom SAML identity providers.
Multi-Entity Franchise Royalty Engine
Automate branch fee collections, franchisor royalty percentages, material debits, and centralized tax/TDS reconciliation.
Custom Report Plus Matrix Templates
Tailor specialized institutional reporting templates, regulatory audit matrices, and executive financial dashboards.
Advanced Legacy Data Migration
Deep historical data extraction and restructuring from legacy systems, SQL databases, or multi-year spreadsheet archives.
Enterprise Scale, Multi-Campus Governance & Free Integrated Website
Designed for large education networks, universities, and training franchises with complex organizational structures, multi-entity accounting, and compliance requirements. For organizations with 50 or more users, we also build and integrate your complete public marketing website free of cost.
Enterprise Perks & Capabilities:
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Free Integrated Website (Min. 50 Users) Complete branded public marketing website natively linked to your VheTM course catalog, student portal, and lead capture.
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Regulatory & Compliance Audit Readiness Immutable attendance timestamps, doctor/proctor signatures, and Report Plus matrices.
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Multi-Center Super-Admin Governance Independent branch operations with group-wide consolidated ledgers & royalty splits.
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Enterprise Single Sign-On (SSO) Secure user provisioning through Microsoft Entra ID, Google, or SAML providers.
Experience the Value Delivered with Every Plan
Engineered for rapid adoption by training coordinators, counselors, instructors, and finance officers.
Common Questions About VheTM Pricing & Plans
Clear answers on our per-user pricing, unlimited free students, onboarding guarantees, and enterprise benefits.
VheTM offers transparent per-user pricing billed annually in USD: Starter at $75/user/month (min. 5 users), Professional at $95/user/month (min. 5 users), and Enterprise at $115/user/month (min. 25 users). Every plan includes unlimited free students, unlimited leads, student portal access, email and phone support, onboarding data configuration, and 1-on-1 online training.
No. All students, trainees, and learners are 100% free with unlimited enrollment on every plan. Whether you have 200 or 50,000 active students, you never pay per-student seat charges. You only pay for staff and administrative user accounts.
The Starter and Professional plans require a minimum of 5 staff/admin users. The Enterprise plan requires a minimum of 25 staff/admin users.
For enterprise deployments with 50 or more users, VheTM designs, builds, and launches a modern, responsive public marketing website free of cost. This website is natively connected to your VheTM course catalog, batch schedules, student portal, and admissions CRM, eliminating the need for third-party web agencies.
Every plan includes: unlimited students/learners free, unlimited CRM leads, free student portal access, email & phone support, onboarding data migration & configuration assistance, and personalized 1-on-1 live online training for your staff.
Yes. VheTM provides a complete double-entry accounting engine with customizable Chart of Accounts, manual journals, Profit & Loss statements, Balance Sheets, Trial Balance, and tax/GST compliance. It also includes an end-to-end procurement and asset lifecycle: vendor RFQs, purchase orders, vendor bill booking, multi-category expense claims with receipt uploads, and serialized Fixed Asset depreciation tracking (SLM and WDV). Enterprise tiers include multi-campus asset audits, multi-level purchase approval hierarchies, and consolidated group ledgers.
Prices are presented on a monthly per-user basis ($75, $95, and $115 per user/month) and are billed annually. Annual billing ensures dedicated onboarding, uninterrupted cloud operations, continuous product updates, and priority customer care.
Yes. Every plan includes dedicated onboarding support where our team helps configure your courses, fee categories, and permissions, and assists with importing historical student records and contact data so your team hits the ground running.
Yes. VheTM connects with online payment gateways for tuition fee collection, WhatsApp Business API for the Agent Desk, and Enterprise Single Sign-On (SSO / SAML) on Enterprise deployments.
Let's Build the Right VheTM Plan for You
Tell us about your learners, programs, campus locations, and operational goals. We will help you configure the optimal capabilities and provide a transparent, tailored quote.