Powerful Features for
Complete Training Management
Manage the people, processes, and day-to-day operations behind training with connected tools for learners, courses, scheduling, registration, delivery, assessments, certifications, communication, and reporting.
Plan, Structure, and Schedule Training Operations
Establish courses, map instructor qualifications, allocate classrooms, manage equipment resources, and generate holiday-aware session calendars before training starts.
Training & Course Management
Create, structure, and categorize training programs across departments, brands, and multi-tier academic hierarchies.
- 4-Tier Structure (Course → Subject → Module → Unit)
- Department, category, and brand classification
- Dynamic performance rating rubrics configuration
- Course-to-trainer qualification eligibility mapping
Instructor & Staff Management
Organize instructor profiles, qualification assignments, workload availability, and teaching commitments across branches.
- Comprehensive trainer profiles and credentials
- Session-level instructor allocation and timetables
- Annual teacher utilization & workload reporting
- Trainer revenue generation and contribution analytics
Scheduling & Resource Allocation
Coordinate multi-session batch dates, times, rooms, equipment assets, and auto-adjust schedules when holidays occur.
- Multi-session batch timetables and calendars
- Classroom, room category & capacity tracking
- Generalized equipment asset & resource tracking
- Automatic holiday conflict shift algorithm
Register Trainees and Manage Corporate Bookings
Track individual participants, handle corporate group contracts, and manage enrollment approvals from a unified student database.
Learner 360° Management
Maintain a complete, connected single record for every trainee across courses, attendance ledgers, examination results, billing, and issued credentials.
- 360° Trainee profile with complete lifetime learning history
- Real-time attendance percentage and session log ledger
- Financial ledger: linked invoices, payment vouchers, and dues
- Issued certificates, verification codes, and identity documents
Enrollment & Corporate Registration
Manage candidate registrations across private self-paying students, corporate contracts, and sponsored programs with capacity control.
- Support for 4 lead models (Private, Corporate, Sponsored, Custom)
- Corporate Customer Portal for client candidate nominations
- Real-time batch capacity tracking and seat thresholds
- Instant candidate conversion from CRM deals into active batches
Deliver Training Sessions and Connect Trainees
Record real-time attendance per session, monitor unit completion progress, and maintain seamless communication via the native WhatsApp Agent Desk.
Attendance & Training Delivery
Execute batch sessions, log attendance statuses, track lecture progress against curriculum units, and monitor student attendance eligibility.
- Session-by-session status: Present, Absent, Late, Excused
- Automated attendance percentage calculation per student & batch
- Lecture unit delivery logs, notes, and homework tracking
- Minimum attendance validation check before exam admission
Communication & WhatsApp Desk
Engage trainees and corporate sponsors directly with an integrated WhatsApp Agent Desk, automated session reminders, and multi-channel logs.
- Multi-agent WhatsApp desk with 1:1 chats and internal notes
- Dynamic approved WhatsApp media templates & quick replies
- Automated batch start, timetable change, and exam alerts
- Consolidated communication timeline logged to trainee profile
Assess Trainee Competency and Issue Verified Certificates
Record exam scores across custom course rubrics, manage digital approvals, auto-email credentials, and track regulatory government attestation workflows.
Multi-Stage Certification & Examination Pipeline
VheTM turns complex certification requirements into a structured, trackable lifecycle. From initial assessment scoring to digital signing, government attestation, QR verification, and automated email dispatch, maintain total compliance at scale.
- Dynamic course rating rubrics (oral, lab, theory, practical)
- Multi-step sign-off workflow (Center Manager & TDS Director)
- Automated email dispatch of credentials upon completion
- Tamper-proof verification QR codes and trainee ID cards
- PRO attestation submission and delivery collection tracking
Turn Training Operations Into Real-Time Intelligence
Access pre-built operational summaries, track trainer revenue contribution, monitor center capacity, and build custom dynamic reports with Reports Plus.
Reports Plus & Operations Analytics
Stop assembling manual spreadsheets across departments. VheTM aggregates operational data across enrollments, batches, attendance, instructor hours, and invoices into unified executive reports with instant Excel and PDF export.
- Reports Plus Engine: Dynamic report builder with multi-parameter filters
- Batch Status Summaries: Real-time tracking of active, completed, and concluded cohorts
- Trainer Performance: Annual teacher utilization and revenue generation reports
- Center Analytics: Multi-branch performance comparison and room utilization
- One-Click Export: Download formatted reports to Microsoft Excel & PDF
Features That Work Together, Not in Isolation
Training operations never happen in silos. When a student enrolls, session attendance automatically calculates, trainer calendars adjust, exam scores route to certificates, and dynamic executive analytics update in real time.
Course Setup
Define 4-tier academic hierarchy, modules, units, and dynamic performance rubrics.
Batch Schedule
Generate multi-session timetables with automatic holiday conflict recalculation.
Resource Allocation
Assign eligible trainers, classroom capacities, and track equipment resources.
Registration
Enroll private and corporate candidates via portal, generating sales invoices.
Attendance Delivery
Log session attendance statuses (Present/Late/Absent) and track unit coverage.
WhatsApp Hub
Send automated schedule alerts, exam reminders, and engage via 1:1 chat desk.
Examination
Evaluate competencies using rubric scores, theory papers, and practical labs.
Certification
Sign, stamp, print, attestation tracking, QR verification, and auto-emailing.
Reports Plus
Dynamic operational intelligence, teacher revenue contribution, and Excel exports.
Designed Around the Work Training Teams Actually Do
Engineered specifically for the real-world operational challenges of managing learners, trainers, schedules, exams, and compliance at scale.
Reduce Manual Administration
Eliminate duplicate data re-entry between course coordinators, receptionists, trainers, and finance teams with automated workflow handoffs.
Total Operational Visibility
View real-time cohort progression, classroom occupancy, trainer teaching hours, and pending certificate sign-offs from central dashboards.
Keep Training Data Connected
Unify every student record across corporate contracts, multi-session batch attendance ledgers, exam rubrics, and accounting invoices.
Automated Compliance & QR Security
Standardize multi-step sign-offs, minimum attendance checks, verification QR codes, and auto-emailing to satisfy regulatory authorities.
Scale Multi-Center Operations
Expand to new training centers, cities, and countries without adding administrative friction or sacrificing central management oversight.
Accelerate Course Delivery
Launch batches faster with automated holiday-aware timetables, streamline session attendance, and rapidly process exam certificates.
More Than a List of Features
Discover how VheTM connects these individual capabilities into a unified operational ERP platform with a shared database and multi-center hierarchy.
Looking for a Solution for Your Organization?
See how VheTM tailors its workflows for commercial training institutes, corporate L&D departments, skill development programs, and government academies.
Common Questions About VheTM Features
Clear answers about how VheTM’s operational modules, scheduling engine, attendance, and reporting capabilities work in practice.
All VheTM modules operate on a shared relational database. When a student is enrolled, their record immediately populates batch session attendance rosters, instructor schedules update in real time, financial invoices generate in accounting, and upon exam completion, the certificate workflow triggers automatically without manual data re-entry.
Yes. VheTM supports a 4-tier academic hierarchy: Course → Subject → Module → Unit. Each course can define dynamic performance rubrics (such as practical assessments, lab exercises, theory tests, and speaking evaluations) that link directly to batch exam evaluation sheets.
Administrators can map trainer qualifications and teaching eligibility to specific courses and modules. The system visualizes trainer timetables across batches, monitors active teaching hours, prevents double-booking, and generates annual teacher utilization and revenue contribution reports.
Instructors and coordinators can record session attendance by status (Present, Absent, Late, Excused). VheTM automatically calculates real-time trainee attendance percentages, validates minimum attendance thresholds required for examinations, and logs lecture units delivered.
VheTM manages certificates through defined operational stages: Created, Signed, Stamped, Printed, Attestation Submitted, and Delivered. The platform supports auto-emailing of generated credentials, unique serial numbering, verification QR codes, and trainee ID card generation.
Yes. The Reports Plus engine enables staff to select data entities, apply multi-parameter filters (by center, course, date range, trainer, or status), configure column metrics, and export formatted reports directly to Excel and PDF with one click.
Bring Your Training Operations Together
See how VheTM can help your team manage training more efficiently with connected tools built around the complete training lifecycle.